Workers’ Compensation Transcription Services

When Accuracy and Experience Counts, Choose Elite for Your Workers’ Comp Transcription Services

How vital is it that your workers’ compensation transcription be accurate?

If you’re like most of our clients, accuracy and reliability are among the top priorities for workers’ compensation transcription. That’s why they choose Elite Office Solutions – to make sure it is done right. You can rely on Elite too for your:

Insurance Claims transcription services
Disability Claims
Initial Injury Reports
Independent Medical Evaluations (IMEs)
Qualified Medical Evaluator (QME) reports
Medical Record Summaries
Follow-Ups
Witness and Claimant Statements
Deposition Summaries
Body-Worn Cam (BWC) transcription

…or any other transcription needs.

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How Do I Send My Audio or Video for Fast Transcription?

Elite Office Solutions makes it easy for you to work with us. We don’t use any complicated apps or systems, and we’re always available to help during business hours.

Steps to sending audio and video files for legal transcription.

Simply:

Create Your Account. Call us during office hours at 800-977-8973 | 215-491-0400 (We can get you set up in minutes.)
Send Us Your Audio and/or Video Files. We’ll set you up with a secure login.
Review Your Transcripts. When your transcription is complete, we’ll send you a secure link to download your completed legal transcription within 24-48 hours. After a quick review, you’re ready to go!

No hoops, apps, or hassles – just fast, reliable transcription accessible from your inbox.

Create Your Account Right Now.

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What is Workers’ Compensation Transcription?

Workers’ compensation transcription is a service that helps medical professionals, lawyers and attorneys, and/or insurance companies create written documents from audio or video sources. These can include medical summaries, patient interviews, independent medical evaluations (IMEs), disability claims, and more.

Generally, this is specialized work and requires the transcription team to have a strong background in medical, legal, and insurance terminology. It’s one of the areas of transcription where experience and accuracy matter most.

Why Elite? Fast and Accurate Workers’ Compensation Transcription

Elite offers clients fast, accurate, and secure transcription services for workers’ compensation claims. Our trained and experienced transcriptionists routinely work in both legal and medical transcription. This is especially important for accuracy since we are already familiar with the terms from both industries – we know our sulfadiazine from our sulfasalazine. In workers’ compensation cases, these little differences can have huge implications at the mediation table, in the courtroom, and everywhere else your documentation will be needed.

A relaxed doctor who has more time for her patients thanks to help from medical transcriptionists.

All transcripts are reviewed for typos and other errors before being returned to you. If there is ever a question about spelling, drug names, legal terms, etc., our transcriptionists take the time to get it right by looking up the reference or talking with one of our Quality Assurance Managers. If there is still a question, it will be flagged for client review.

We’re also extremely easy to work with. We create a workflow that works best with your business – you can upload almost any type of audio file from your smartphone, PC or mobile device, and download your completed transcripts from our secure servers. Advanced services such as layout on your letterhead or other document templates are also available.

If there’s ever a problem or a question, one of our Quality Assurance Managers will be available to discuss it with you and find a solution.

Safe and Secure Workers’ Compensation Transcription

As a medical transcription company, Elite’s services are HIPAA compliant. We use 128-bit encryption and our transcriptionists follow all privacy and security measures outlined in the Act for our workers’ compensation transcription clients as well.

Most importantly, all of our transcriptionists are based in the United States, not overseas where our privacy and other laws do not apply. You may not realize that many transcription companies outsource the actual transcription work overseas. They try to confuse you with terms like “U.S.-based company” but may not use actual U.S.-based transcriptionists. At Elite, all of your transcriptions will be completed by American transcriptionists living and working within the United States, and are fluent in American English, idioms, and medical terms.

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Frequently Asked Questions – Workers’ Compensation Transcription

How fast are your professional workers’ compensation transcription services?

Normal turnaround time for legal transcription is 24-48 hours depending on the amount of audio you submit to us. Rush jobs are rarely a problem – just contact us (800-977-8973 | 215-491-0400) and we’ll give it the special attention you need.

Do you offer rush workers’ compensation transcription services?

Yes! We can start as early as the same business day. Just call us (800-977-8973 | 215-491-0400) and we’ll get you set up quickly.

What is a transcriptionist?

A transcriptionist is an expert trained to listen to audio and type it into a document. Generally, transcriptionists have a faster typing speed than the average person. All type at least 60 words per minute (WPM), though many reach speeds over 100 wpm.

Do I need special apps or equipment to use Elite’s workers’ compensation transcription services?

No! We accept many different types of audio and video files (see next FAQ). We’ll send you a link to a secure login that you can use every time you need to send us files, and we’ll return your transcription to you using standard document formats including Microsoft Word.

What types of audio and video files do you accept for workers’ compensation transcription?

Elite Office Solutions accepts most modern audio and video files for workers’ compensation transcription including:

WAV
WMA
WMV
MP3
MPEG-4 Audio
MOV
MP4
MPEG
TRM

How long does workers’ compensation transcription take?

Generally, it takes a professional transcriptionist about four hours to transcribe one hour of audio. For non-professionals including possibly staff in your office, it can take much longer. With Elite Office Solutions, you may have multiple legal transcriptionists working on your hours of audio or video, which means your transcription will be completed even faster.

What kind of security do you have in place to protect our files?

Elite Office Solutions’ transcription services use the same HIPAA-compliant security that we use for our medical clients including secure servers, deletion of files from local computers when done, and digitally encrypted file transfers. Workstations are monitored and managed by our IT staff who make regular security updates and scans. Plus, we never send your sensitive information offshore where U.S. laws do not apply. Most of our team have been with us for years or decades, and new transcriptionists are closely vetted.

How do you transcribe an interview?

If you’ve ever tried to transcribe an interview, a meeting, a court hearing, or some other recorded event, you know how frustrating it can be. You endure constant playing of the recording, typing the text, then rewinding and listening again and again and again.

Transcription is easier for our trained legal transcriptionists. Not only do they type faster than the average person, they use special equipment that makes the endless play/rewind cycle faster and smoother. We have the right tools for the job!

What’s your accuracy rate?

Elite’s professional transcriptionists maintain at least a 98% accuracy rate – the industry standard. We employ only native English speakers who live and work in the United States, reducing the risk of errors and blank sections due to accents, misheard words, and other mistakes you’ll see from non-native speakers working in other countries. Plus, our transcriptionists are fully trained in U.S. legal and medical terminology to the point where they can flag potential speaker errors. AI transcription accuracy is at the other end of the scale reaching a lowly 86% accuracy rate, according to Forbes, which means more review and editing time for you and your office.

Are multiple speakers a problem?

No problem at all! If you have control of the recording, asking speakers to speak one at a time will speed up the transcription process and reduce your costs. But our professional legal transcriptionists do a great job at separating multiple voices when needed.

Is there anything I can do to improve the quality of my workers’ compensation transcription?

Yes, glad you asked! If you have control over your recording environment, there are several things you can do to ensure an accurate transcript:

– Use high-quality recording equipment for clearer recordings and faster transcription
– Ask speakers to speak one at a time
– Record in quiet environments: carpeted rooms, no humming HVAC, no echoes, etc.
– When dictating notes, speak clearly into the mic of your digital recorder or phone

Essentially, clearer and louder recordings mean faster transcription at lower cost because the transcriptionist doesn’t have to go back to re-hear words as often.

Get more recording tips here: eliteofficesolutions.com/blog/interview-transcription/7-interview-recording-tips/

Do I need to review the transcripts before I use them?

Yes! Although our legal transcriptionists maintain a high level of accuracy, nobody’s “prefect,” so it’s always good to get another set of eyes on your final text. Plus, our expert transcriptionists may flag unknown words or other issues in the text for you to review and confirm.

Do you offer medical legal transcription such as for personal injury cases?

Yes! Our professional transcriptionists are trained in both legal and medical transcription along with their respective terminologies, making medical legal transcription easy for Elite. We also provide related transcription services including police and law enforcement transcription, insurance.

Who do we contact if there’s a problem or if we have a question?

You always talk directly to a Quality Assurance Manager who can help you with your question or concern – never an automated service or customer service representative who can’t help (try for yourself by asking a question right now: 800-977-8973 | 215-491-0400).

Where is Elite Office Solutions headquartered?

Elite Office Solutions is based in Bucks County, PA, a suburb of Philadelphia. All of our transcriptionists live and work in the United States.

Contact Elite for Your Next Workers’ Compensation Transcription Project

Contact Elite by email or call us directly at: 800-977-8973 | 215-491-0400. Let’s get started on your workers’ compensation transcription today.

Let Our Experience Work For You!

LET’S GET STARTED